Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to handle administrative tasks for the purchasing department, providing support in controlling and registering invoices, delivery notes, and related documentation. Key Responsibilities: 1. Administrative management of the purchasing department 2. Support in invoice and delivery note control and registration 3. Efficient management of purchases and cash movements We are looking for an Administrative Assistant to join our team and take charge of the administrative management of Akelarre’s purchasing department. You will provide support in controlling and registering invoices, delivery notes, and other purchase-related documentation, ensuring all information is accurately reviewed, and efficiently managing purchases and cash movements, thereby contributing to the smooth operation of the department and the financial control of the group’s various companies. Main Responsibilities: * Receiving, organizing, and managing administrative documentation. * Reviewing delivery notes corresponding to the group’s various companies. * Verifying received invoices by cross-checking them against the corresponding delivery notes. * Managing incidents with the relevant supplier. * Maintaining supplier data (payment terms, payment methods, etc.). * Accounting for purchase invoices and generating due dates. * Contacting suppliers in case of incidents or discrepancies. * Reviewing and reconciling supplier ledgers to verify balances and transactions. * Conducting online purchases of small volumes when necessary. * Managing cash movements for purchases made at local retailers. * Managing daily cash boxes by performing the required verifications. * Conducting and monitoring weekly cash box reconciliations. Requirements: * Degree in Business Administration and Management (ADE), Administration and Finance, or a related field. * Previous experience of 1–2 years in administrative or accounting roles. * Proficiency in office software and management systems. * Strong communication skills for interacting with suppliers. * Positive attitude, ability to work in a team, and willingness to collaborate with other departments. Offer: Temporary contract and meals included during working hours.