PPTE Technician

Description

At PIB Group Iberia, we are seeking to hire a new member for our finance team: a PPTE Technician. **Mission** Ensure the smooth operation of PIB Group Iberia offices and of travel, expense, cross-functional procurement, and ESG (Environmental, Social \& Governance) reporting processes, acting as the point of reference for tools (Navan, Pleo, Payhawk/similar, Carbon Data) and coordinating office operations and reception until full resolution of all tasks. **Key Responsibilities** **Travel \- Navan** * User onboarding/offboarding and permission/profile management in Navan. * User support for app usage (bookings, modifications, cancellations). * Management of HUB-related travel via Navan. * Manual handling of complex or executive travel when necessary. * Coordination with the UK Travel Department regarding policies and incidents. **Expenses \- Pleo** * User onboarding/offboarding and permission management. * Daily user support and incident resolution. * Preparation of expense reports for PPTE/Finance. **Procurement \- Payhawk (or similar tool)** * Operational management of the corporate procurement/spending tool. * Processing and tracking of purchase requests and orders. * Implementation of procurement procedures and preparation of comparative reports (suppliers, categories, offices, etc.). **ESG \- Carbon Data (Environmental, Social \& Governance)** * Collection and consolidation of data required for the Carbon Data report. * Preparation and submission of ESG reporting information in coordination with the Legal Department. * Ensuring ESG data traceability and quality, proposing improvements to data collection and processing workflows. **Office and General Services Coordination** * Coordination of needs across all offices (supplies, services, minor purchases). * Management and prioritization of incidents (maintenance, cleaning, general services). * Coordination and supervision of reception; tracking until closure of each incident/request. * Coordination of stationery and office supply stock levels with reception/Marketing. **General PPTE Support** * Support for employees on PPTE-related matters. * Collaboration on projects and implementation/improvement of area-specific tools. **Reporting to the PPTE Manager** Monthly preparation and presentation of reports to the PPTE Manager covering: * Travel and Navan usage. * Expenses and Pleo usage. * Procurement (Payhawk/similar) and relevant office incidents. * ESG / Carbon Data: reporting status and potential process improvements. **Key Competencies** * High sense of responsibility and strong task-completion orientation. * Ability to organize and prioritize multiple tasks/across multiple offices. * Service and internal customer orientation. * Capacity to coordinate with multiple stakeholders (including UK and Legal). * Rigor and attention to detail in data handling and reporting. **Requirements** * Education: Vocational training (FP) or university degree in Administration, Management, Economics, Tourism, or related field. * Experience: Administration/operations experience in travel, expenses, procurement, and/or general services; experience with Navan, Pleo, and Payhawk (or similar tools) is desirable. * Languages: Spanish / advanced English (spoken and written). * Tools: Advanced Excel and Microsoft Office proficiency. Ability to manage corporate tools. What do we offer? * Temporary contract. * Reduced working hours on Fridays and three summer months. * Flexible start and end times. * Two remote workdays per week. * Twenty-five working days of vacation. * Life insurance. * Discounts on hundreds of products.