Administrative Assistant

Description

The selected candidate will join the administrative department, assuming responsibility for document flow management and coordination of daily operational support tasks. The role involves comprehensive management of customer and supplier orders, ensuring their accurate registration, tracking, and archiving. Additionally, the candidate will prepare, verify, and distribute delivery notes, invoices, and other commercial documents, maintaining precision and order in all records. Another key aspect of the position is providing customer service and communication with clients and other departments, resolving inquiries and delivering necessary information professionally and efficiently. The work environment is dynamic and requires strong organizational skills to handle multiple tasks and deadlines simultaneously. The team values methodology, attention to detail, and proactivity in suggesting improvements to existing administrative processes. This position is essential to ensure smooth information flow and proper functioning of administrative and sales cycles, directly contributing to overall operational efficiency. The candidate will use sector-specific IT tools as well as the Office suite; therefore, adaptability and willingness to learn are highly valued. All generated documentation must comply with the company’s legal and quality standards and applicable sector regulations. The offered contract is temporary, with an initial duration of three months, and may be converted into an indefinite-term contract based on performance and the company’s needs. Working hours are full-time, with a split schedule from Monday to Friday, 9:00–13:00 and 16:00–20:00. Salary is competitive and will be determined in accordance with the applicable collective bargaining agreement, taking into account the candidate’s experience and qualifications. Immediate start is required, integrating into a stable, professional team. A Medium or Higher Vocational Training qualification in Administration or a related field is required. At least two years of demonstrable experience in similar administrative roles is mandatory, preferably within the industrial sector. Advanced proficiency in the Microsoft Office suite—particularly Word and Excel for data management and report generation—is required. The ideal candidate is organized, methodical, highly skilled in planning, and possesses excellent verbal and written communication abilities.