Administrative Assistant - Back Office

Description

Job Summary: Provide comprehensive administrative support to center managers, the procurement team, and incident management, facilitating the business's daily operations. Key Highlights: 1. A key component for the efficient flow of administrative tasks. 2. Collaboration in incident resolution and inventory control. 3. Comprehensive support for order management and logistics. **Job Description** --------------------------- As an Administrative Assistant \- Back Office\-, you will be a key component in ensuring the efficient flow of administrative tasks related to centers. You will work closely with centers, collaborating on incident resolution and inventory control. **You will provide comprehensive support to center managers and the procurement team to ensure proper management of orders, logistics, incidents, and other administrative processes, enabling the team to focus on the business's daily operations.** **CONTRACT: Long-term replacement** **WORK SCHEDULE: 40 hours per week** **START DATE: Immediate** **Job Responsibilities** --------------------------------- * Contact centers by phone or email to place orders. * Enter orders into our internal Aranet system for electronic transmission to suppliers. * Manage and resolve any incidents centers may encounter regarding deliveries/shipments. * Validate electronic/telephone orders from Aranet. * Handle discrepancies between validation and supplier invoices. * Perform billing accounting using Aranet and IMS Cotejador (proprietary software). * Manage supplier debt (invoice disputes, reconciliation). **Qualifications** ------------------- * Over 1 year of experience in similar roles. * Proficiency in office software (Excel test will be administered). * Knowledge and experience in administrative and operational management across multiple centers. * Ability to efficiently manage multiple tasks and proactively resolve problems. **About Aramark** ----------------- **Our Mission** Service is at our core. We strive to do great things for our people, our customers and partners, as well as for our communities and the planet. At Aramark, we believe all employees must have equal employment opportunities and be free to participate fully in all aspects of the company. We do not tolerate discrimination based on race, color, religion, origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, or any other characteristic of individuals who work with us. **About Aramark** Aramark España is a food service company and part of Aramark Corporation. Present in Spain since 1992, Aramark operates across four major business areas: educational institutions (universities and schools), socio-healthcare centers (hospitals and residential care facilities), corporate clients, and leisure and entertainment venues. Currently, the company employs over 12\.400 people in Spain and prepares more than 405\.000 meals daily for 1\.600 centers where it manages food services. Aramark Corporation is a multinational headquartered in Philadelphia (USA), operating in 15 countries and employing 262\.550 people worldwide. More information: www.aramark.es