Job Summary: We are seeking an Office Manager/Executive Assistant to ensure operational excellence in the office and provide strategic support to leadership within a dynamic environment. Key Highlights: 1. You will manage operational excellence for the office and vendors. 2. You will provide key strategic support to company leadership. 3. You will organize corporate events and coordinate employee onboarding. * Permanent * Full-time * Hybrid (28108, Alcobendas, Madrid, Spain) * Human Resources **Job Mission** Ensure office operational excellence through proactive vendor management and strategic leadership support, acting as the primary liaison to guarantee efficient workflow and an impeccable corporate image. **What responsibilities and tasks will you handle?** Office and Building Management (Office Management) * Facility Management Oversight: Coordinate building maintenance, cleaning, supplies, and security. * Vendor Relations: Negotiate and monitor contracts (catering, courier services, stationery, technical services). * Work Environment: Ensure the office is functional, well-organized, and reflects Gigas’ culture. Executive Support * Calendar Management: Coordinate complex meetings, executive committees, and executives’ priority management. * Travel Logistics: Comprehensive organization of domestic and international travel (flights, hotels, visas, itineraries). * Materials Preparation: Support in preparing presentations, meeting minutes, and managing confidential documentation. Coordination and Events * Onboarding: Logistical coordination for new employee integration (workstations, access credentials, etc.). * Corporate Events: Organization of team meetings, internal events, and institutional visits. **Minimum Requirements** * Vocational Training Certificate (Intermediate or Advanced Level) in Executive Assistance, Administration and Finance, or Administrative Management. * Minimum 3–5 years in similar roles (Office Manager or Executive Assistant) within dynamic or technology-driven environments. * Expert proficiency in productivity tools (office software, collaborative tools, expense management tools). * Proficiency in English. **Desired Competencies** * Sensitivity to deliver excellent external customer service. * Attention to detail to minimize errors. * Project and task planning capability, with strong organizational skills. * Sense of urgency. * Ability to anticipate problems before they arise. * Impeccable handling of sensitive information. * Problem-solving ability. * Teamwork. * Effective oral and written communication skills. **What do we offer?** * Permanent contract. * Compensation comprising fixed and variable components. * Office hours with flexible start and end times. * Hybrid work model (2 days remote, 3 days in-office). * Flexible Compensation Plan via Cobee. * Excellent working environment. * Permanent * Full-time * Hybrid (28108, Alcobendas, Madrid, Spain) * Human Resources