FF&E Supply chain Manager

Description

Summary: This Mid-Senior FF&E Supply Chain Project Manager role oversees end-to-end logistics, quality control, and delivery for a luxury hospitality project. Highlights: 1. Oversee end-to-end FF&E supply chain for luxury hospitality projects 2. Manage production oversight, quality control, and factory coordination 3. Coordinate complex logistics, storage, and final-mile delivery This position will work closely with Interior Designers and Senior FF\&E Procurement Manager to maintain FF\&E budgets, project procurement, supply chain, logistics and project installations. We are seeking a highly organized and experienced **FF\&E Supply Chain Project Manager** to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in Brazil. This role is responsible for managing production follow\-up, factory coordination, inbound logistics from multiple regions (Brazil and Europe), storage operations in Preá, and final\-mile delivery into Jericoacoara—an area with challenging access conditions. The ideal candidate has strong project management skills, experience in complex supply\-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners. At a glace: * Mid–Senior role overseeing end\-to\-end FF\&E supply chain for a luxury hospitality project in Brazil * Responsible for factory supervision, quality control, and production sign\-off (Brazil \& Europe) * Manages storage operations in Preá and all inbound logistics * Coordinates last\-mile delivery into Jericoacoara with specialized 4x4/off\-road vehicles * Oversees inventory accuracy, documentation, dispatch \& receiving * Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling * Works closely with Construction for delivery timelines, site readiness, and installation planning * Supervises Utopia\-hired installers to ensure deadlines, quality standards, and contractual commitments * Must be highly organized, proactive, and experienced in complex or remote logistics environments Responsibilities **Production Oversight \& Quality Control** * Supervise FF\&E production at each factory (Brazil \& Europe). * Conduct detailed quality checks and approve inventory before packing and sign\-off. * Ensure all items meet Utopia’s standards for quality, specifications, and finishes. **Inbound Logistics \& Storage Management** * Monitor and confirm the arrival of goods at the Preá storage facility. * Arrange and oversee loading/unloading operations at all locations. * Hire necessary local equipment or machinery as required. * Maintain a full, accurate, and continuously updated inventory of all items. **Documentation \& Compliance** * Handle all dispatch, receiving, and transport paperwork. * Ensure complete documentation for internal controls and auditing. **Delivery Coordination \& Final\-Mile Logistics** * Oversee delivery schedules from factories to Preá, ensuring timely arrivals. * Plan and manage logistics from Preá to Jericoacoara—including batch deliveries due to access restrictions (large trucks cannot cross dunes). * Hire and coordinate appropriate 4x4 or off\-road trucks capable of operating in sandy conditions. * Supervise all loading/unloading operations for the Preá–Jeri transfers. **On\-Site Coordination \& Installation Support** * Coordinate delivery timelines and equipment needs with the Construction team. * Organize and supervise unpacking activities. * Oversee Utopia\-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards. **Requirements** * Professional Experience * + - 5\+ years of experience in FF\&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high\-end residential projects. - Proven experience supervising factory production, performing quality checks, and managing sign\-off processes. - Demonstrated ability to coordinate international and domestic logistics (Brazil \+ Europe preferred). - Experience managing storage facilities, inventory systems, and warehouse operations. - Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination. - Hands\-on experience with remote or difficult\-access job sites (desert, beach, island, jungle environments are a strong plus). - Experience coordinating with construction teams, installers, and multiple vendors simultaneously. - Prior responsibility for delivery scheduling, documentation, and compliance. - Experience supervising installation teams is highly desirable. - Portuguese and English a must \- any other language a plus Technical Skills * + - Strong knowledge of FF\&E manufacturing processes, materials, finishes, and quality standards. - Proficiency in inventory management tools, tracking systems, and documentation workflows. - Understanding of logistics planning, especially final\-mile or off\-road delivery constraints. - Familiarity with transport regulations, customs basics, and dispatch/receiving procedures. - Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports). - Ability to read technical documents (spec sheets, shop drawings, BOQs). **Benefits** Salary and benefits are competitive and based on candidate experience. **Note: Please submit your CV in English.**