ADMINISTRATIVE ASSISTANT

Description

Position Summary: We are seeking an Administrative Assistant for the Economic and Financial Technical Directorate, responsible for secretarial duties, calendar management, documentation handling, and support to departments. Key Highlights: 1. Opportunity to be part of social change and transformation 2. Teamwork and service orientation 3. Promotion of innovation and continuous improvement Can you imagine your professional career contributing to social change and transformation? WE ARE LOOKING FOR YOUR TALENT! At ONCE, we are seeking an Administrative Assistant for a temporary vacancy within our Economic and Financial Technical Directorate, located in Madrid. WHAT WILL YOU DO ON A DAILY BASIS? * On one hand, typical secretarial tasks such as organizing and managing calendars, screening calls and emails, managing and archiving documentation, monitoring the directorate’s budget, coordinating report preparation, and performing any other analogous tasks required for optimal administrative management of the directorate. * On the other hand, collaboration with departments under the directorate—especially the Treasury Department—to handle workload peaks or cover staff absences. WHAT DO WE NEED FROM YOU? (Requirements) * Vocational Training Level I or II related to administrative functions. * Experience in administrative functions. * Advanced proficiency in Microsoft Office applications, especially Word, Excel, and Outlook. * Knowledge and experience using applications in the Corporate Desktop environment and SAP. * Minimum three years’ experience in Accounting or Finance Departments in any company. WHAT ELSE DO WE VALUE? (Desirable Qualifications) * People-oriented mindset. We love teamwork and have a strong service orientation! * Experience in dynamic and multidisciplinary environments. * Demonstrated knowledge and experience in SAP-FI modules such as Invoice Entry, Procurement, and Treasury. * Discretion, interpersonal skills, organizational abilities, and capacity to manage multiple tasks simultaneously. * Proactivity, initiative, and strong interest in innovation and continuous improvement. WHAT DO WE OFFER YOU? * Temporary contract. * Full-time schedule of 36 hours/week—goodbye to 40 hours/week! - Competitive salary of +17,000 euros gross/year; after two years, promotion to senior level with a salary of +/- 24,000 euros gross/year. * 24 working days of vacation + 6 personal days for private use. * Annual individual training allowances—we want you to keep growing! * ONCE Card: Exclusive discounts offered. * Financial assistance for birth or adoption of children. * Opportunities for anyone to participate in volunteer activities and contribute to community well-being. * ONCEInnova: We have an Innovation and Entrepreneurship Unit where any employee can propose and participate in intrapreneurship and innovation projects at ONCE. You will have the opportunity to join a solidarity-based, socially committed organization—FOR PEOPLE AND BY PEOPLE—that is fully aware of its societal responsibilities, supports you throughout onboarding, and offers professional growth opportunities. YOU DECIDE HOW FAR YOU GO!