**POSITION:** **Executive Assistant (m/f/d) (Madrid)** ===================================================== DATE: Oct 15, 2025 LOCATION: Madrid COMPANY: GRUPO ILUNION ID: 26648 LOCATION TYPE: Remote work Position: **Executive Assistant** Responsibilities: Carry out support tasks for the daily activities of management. Functions: **TECHNICAL AND ADMINISTRATIVE SUPPORT TO MANAGEMENT** Support management in planning, administration, and execution of tasks for proper area management. **MANAGEMENT OF EXECUTIVE AGENDA** Coordinate internal and external executive agenda. **INTERNAL CUSTOMER SERVICE** Respond to any type of information request and/or support from other companies, departments, and/or management teams. Liaise and coordinate with other areas within the Group. **EXTERNAL CUSTOMER SERVICE** Handle all types of external requests to ensure proper response and/or referral to the relevant department. Liaise and coordinate with external entities. **TRAVEL MANAGEMENT** Plan and organize business trips. **EVENT SUPPORT** Support in organizing and executing events. **DIRECT WORK WITH EXECUTIVES AND MIDDLE MANAGEMENT (HEADQUARTERS AND COMPANIES)** Convey instructions, coordinate tasks and information requests, participate in meetings, support specific projects, etc. **PREPARE AND ANALYZE DOCUMENTS** Economic reports and social data, informational notes, internal/external communications, databases, organizational charts, directories, etc.; create presentations (PowerPoint) and videos for use by Management and/or the organization. **MANAGEMENT, USE, AND ACCESS TO IT TOOLS AND SOFTWARE** Digital signatures, social media, databases, information repositories, online event organization, etc. **SUPPORT TO OTHER AREAS** Support on projects: temporary working groups and launching new projects (Champions, Power-Automate, procurement, knowledge center, EFQM certification, marketing, communication, building displays, etc.) **COORDINATION OF EVENTS** Design protocols, prepare travel arrangements, prepare programs and work sessions (welcome events, back-to-school events, informational sessions, ILUNION leadership days, executive committee reflection sessions, General Coordination Committee, etc.) **INTERNAL AND EXTERNAL CUSTOMER SERVICE** Provide institutional information and documents to other areas and ILUNION companies. Interact with executives and senior assistants from other organizations/companies (external). **COMPLY WITH REQUIREMENTS SET BY THE GENERAL COUNCIL REGARDING DOCUMENTS AND REPORTS** Submit reports to the General Council: pre-established documentation according to regulations such as "economic-financial", "People", etc., as well as respond to any specific information requests. **COLLABORATION AND SUPPORT FOR GROUP PROJECTS** Prepare and coordinate presentations, send notes and reports, collaborate in events, etc. **CANDIDATE PROFILE** EDUCATION: Required higher qualification: Bachelor's Degree or equivalent (Economics, Business Administration, Business Studies, etc.) Postgraduate degree: valued Language skills: Expert level in OFFICE 365, English Other: Competencies and/or skills * RESPONSIBILITY AND COMMON SENSE * ORGANIZATION AND TASK MANAGEMENT * CONTROL AND MANAGEMENT OF INFORMATION, EMAILS, DATA, AND DOCUMENTS * SOCIAL SKILLS AND TEAMWORK * PROBLEM, INCIDENT, AND CONFLICT RESOLUTION * CONFIDENTIALITY * ANALYTICAL ABILITY * INITIATIVE, PROACTIVITY * CONTINUOUS IMPROVEMENT, CONTINUOUS LEARNING EXPERIENCE Industry/industries: Position(s): Years of experience: 2/5 years Salary: 30.000- 36.000€ Contract Type: Employment promotion for people with disabilities OTHER REQUIREMENTS-RELEVANT INFORMATION Travel availability: no Relocation availability: no Ability to travel independently: yes