Receptionist / Administrative Assistant

Description

Job Summary: Responsible for ensuring the daily smooth operation of the office, managing reception duties, providing administrative support, and maintaining workplace order. Key Responsibilities: 1. Visitor reception and call management 2. Administrative support and management of IT tools 3. Resolution of unexpected incidents and security maintenance The role of receptionist and administrative assistant in Madrid is essential to ensure seamless daily office operations. You will be responsible for greeting visitors, handling incoming telephone calls, and organizing mail delivery, ensuring that the entire workplace remains consistently orderly. This is a full-time position with a temporary nature. In the administrative area, you will routinely use IT tools to manage invoice tracking, handle supplier expenses, and update records in management systems. You will also provide support in organizing business trips, making reservations, and purchasing general office supplies. Being well-organized is crucial to maintaining the office’s operational rhythm and facilitating smooth internal processes. You will manage multiple tasks simultaneously, such as opening and closing the premises while continuously monitoring access points and overall security. A proactive, solution-oriented attitude toward daily unexpected incidents is required. Punctuality is essential to ensure no essential materials or services are missing, and you must always maintain a friendly and professional demeanor with all team members. Vocational training qualification (intermediate level), minimum 1 year of relevant experience, proficiency in Microsoft Office suite, and experience using CRM tools.