Office Administrative Assistant – Replacement Contract –

Description

Job Summary: We are seeking an Administrative Assistant to support office management, organization, and logistics, with a focus on internal customer service and incident resolution. Key Highlights: 1. General administrative support in a dynamic environment. 2. End-to-end office and internal logistics management. 3. Key role in organization and internal customer service. #### **Work Modality** On-site #### **Department** HR #### **Workplace** Madrid #### **Your Profile** **Education:** A background in Administration, Secretarial Studies, or a related field is desirable. **Required Knowledge:** * Basic office software (Microsoft Office: Outlook, Teams, Word, Excel). * Ability to learn internal platforms (e.g., Business Central or other digital tools). * Professional email and telephone communication skills. **Other Requirements:** * Strong organizational and proactive skills. * Teamwork orientation. * Good communication skills and attention to detail. #### **Competencies** * Organization and planning. * Initiative and autonomy. * Internal customer orientation. * Operational incident resolution. #### **Responsibilities** Reporting to the Administrative Manager or Center Coordinator, responsibilities include: * Maintaining up-to-date inventory records of materials. * Managing and controlling office supplies. * Preparing, placing, and tracking orders. * Organizing and distributing mail and certified letters. * Managing and archiving delivery notes (goods receipts). * Providing general administrative support. * Monitoring printer operation and replenishing consumables. * Organizing meeting rooms, cabinets, and maintaining common areas. * Distributing supplies across departments or workstations. * Responding to colleagues’ requests and providing logistical support. * Preparing and organizing welcome portfolios or kits. * Recharging tablets or electronic devices as needed. * Liaising with building management (in person, via email, or by phone). * Requesting access cards. * Booking meeting rooms and parking spaces. * Notifying maintenance services about incidents. * Managing visitor reception and attendance. * Answering calls and redirecting them to the appropriate contact. * Downloading invoices from supplier platforms (internal training provided). * Using internal platforms such as Business Central (internal training provided). * Supporting other administrative tasks as required. * Managing travel bookings and expense justifications. #### **Who Are We?** Solclef is an energy asset operator, currently focused entirely on renewable generation assets. Its mission is to deliver value to shareholders by investing in assets that generate highly stable and predictable cash flows, supported by regulated or long-term contracted revenues, delivering total shareholder return through a combination of high dividend yield and dividend-per-share growth.