Administrative Intern

Description

Why join dormakaba? We are at the heart of every place that matters. From automatic doors to cloud-based access management: as a global market leader in access solutions for schools, banks, airports, hospitals, hotels, and many more, we enable smooth movement within secure, protected, and sustainable spaces. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who set industry standards every day. Work in a place where you matter — apply now! Responsibilities * Proactive attitude and eagerness to learn. * Organizational skills and attention to detail. * Service- and internal customer-oriented mindset. * Analytical ability and willingness to improve processes. * Interest in digitalization and new tools. Contract Management (Support) * Support in managing contract signatures and annexes. * Tracking receipt of documentation. * Assistance in preparing summary tables (margins, withholdings, guarantees). * Monthly organization and archiving of documentation by client and product. * Basic coordination with the Supply team for billing follow-up. Corporate Cards * Support in the reconciliation process. * Coordination with the Shared Services Center for correct cost allocation. DocuSign Management * Support in sending, tracking, and managing signatures for contracts and * commercial documentation. * Assistance in document control and associated expenses. * Basket management. * Support in supplier relations. * Internal management of cost center assignments. * Support in order placement, tracking, and invoicing. Purchase Orders * Support in managing, tracking, and executing internal purchase requests. * Fleet vehicle management. * Administrative support for corporate vehicles. * Support in assignment processes, documentation, insurance, and usage regulations. * Coordination with the Procurement team. * Support in fuel card management. Credit Cards * Support in corporate card assignment management. * Assistance in documentary management with the banking entity and employees. Others * Review and follow-up of complaint incidents and support in assigning them to the * relevant department. * Support in collecting and organizing documentation required for audit * processes. * Support in managing lease and service contracts. Requirements * No prior experience required. * Student of Finance, Business Administration (ADE), or related fields. * Excel: intermediate/advanced level (pivot tables). * Fluent English. Possibility of signing a six-month internship agreement with an educational institution. * At dormakaba, we are proud to be an equal opportunity employer. We are firmly committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We actively promote equal employment opportunities.