Protocol Officer

Description

Position Summary: We are seeking a Protocol Officer to plan, organize, and execute institutional, academic, and corporate events, ensuring compliance with protocol standards and upholding the university's image. Key Highlights: 1. Active participation in high-level academic and institutional events. 2. Dynamic, professional, and collaborative environment. At the **Camilo José Cela University (UCJC)**, a leading private university renowned for educational innovation, we seek to hire a **Protocol Officer** to join our institutional team across UCJC’s campuses in the Community of Madrid. **Mission:** Support the planning, organization, and execution of institutional, academic, and corporate events, ensuring strict adherence to protocol regulations and effective projection of the University’s institutional image, as well as addressing the department’s internal needs. **Responsibilities:** * Organization and coordination of academic and institutional events (e.g., academic year openings, graduation ceremonies, investiture ceremonies, corporate events, conferences, etc.). * Application of academic, institutional, and ceremonial protocol standards. * Coordination with academic authorities, speakers, institutional guests, and external vendors. * Preparation of invitations, protocol scripts, and event timelines. * Management of precedence rules, presidencies, seating arrangements for authorities, and guest services. * Logistical and operational support during events (setup, execution, and wrap-up). * Coordination with relevant UCJC departments. * Supervision of venues, institutional branding, and proper use of corporate symbols. **Requirements:** * Degree or Master’s in Protocol, Institutional Relations, Event Management, Communication, or related field. * Language proficiency, especially English (C1\). * Proficiency in Microsoft Office and Adobe software. * Prior experience in similar roles, preferably within institutional, academic, or corporate environments. * Availability to work on-site at UCJC campuses in Madrid (Castellana / Villafranca / Lezama). * Strong organizational skills, attention to detail, ability to work under pressure, and flexibility to travel between campuses. * Excellent communication skills, institutional etiquette, and service orientation. * Flexible working hours depending on event schedules. * Knowledge of official and academic protocol regulations. * Experience in event organization and protocol management—particularly in university contexts—is highly valued. **What We Offer:** * Immediate hiring. * Full-time employment contract. * Active participation in high-level academic and institutional events. * Dynamic, professional, and collaborative environment. \#LI\-AG1