Administrative Support

Description

Job Summary: We are seeking a proactive and organized administrative assistant to provide daily office support, managing communication, documentation, and billing tasks, with emphasis on interaction with suppliers and clients. Key Responsibilities: 1. Full administrative support for daily office operations 2. Mail handling, telephone reception, and visitor接待 3. Coordination with suppliers and documentation organization We are looking for a proactive individual with strong organizational skills to join our administrative team in Madrid, specifically in the Villaverde area. The main responsibility will be to provide comprehensive support for daily office operations, ensuring smooth information flow and consistently fluent and effective internal and external communication. Among the duties, all correspondence—both physical and digital—will be managed, telephone calls will be answered, and visitors and clients will be received. Maintaining professional and consistent communication with suppliers is crucial, including coordinating material deliveries and service provision. Additionally, important documentation will be organized and archived, ensuring easy access and full confidentiality. Proficiency in the Microsoft Office suite is expected for report creation and database management. The role includes involvement in billing processes, issuing delivery notes, and resolving any issues that may arise—key daily responsibilities directly contributing to departmental efficiency. Knowledge of Italian is highly valued, as interactions with clients in this language will occur via telephone and email, facilitating our business relationships and expanding our reach. Training in administration or accounting is also desirable. Temporary part-time contract. Residence near Villaverde and availability of a personal vehicle for travel are required. Italian language skills are valued for client communication. Education related to administrative assistant, accounting, or similar roles is preferred.