Administrative Assistant–Receptionist

Description

Job Summary: Event Coordinator for a leading agency in Spain, ensuring the success of conferences from logistics to execution. Key Highlights: 1. Comprehensive initial training 2. Stable and experienced team with a positive working atmosphere 3. Real opportunities for professional growth **Administrative Assistant – Event Coordination (On-site, Madrid)** **Company:** Grupo BCC Conferenciantes **Location:** Madrid (city center) **Contract Type:** Permanent **Working Hours:** Full-time – 40 h/week **Salary:** €22\.000 gross/year **About Us** At **Grupo BCC Conferenciantes**, we are one of Spain’s leading speaker agencies. We represent some of the most renowned speakers in the business, scientific, and cultural fields, and collaborate with national and international companies to create inspiring, high-impact events. Our team combines experience, rigor, and passion for communication. And now we’re looking for someone eager to learn and grow with us. **Your Mission** You will join the team that ensures every conference runs flawlessly—from agreement confirmation to the speaker stepping onto the stage. Your work will be critical in coordinating all administrative and logistical details that guarantee each event’s success. **Your Key Responsibilities** * Prepare and send **contracts, invoices, and documentation** to clients and speakers. * Coordinate **travel logistics** (flights, hotels, transfers, etc.) for speakers. * Provide **support to the sales team** in tracking each event. * Manage **administrative databases and files**. * Maintain **smooth communication** with clients and speakers to ensure everything remains under control. **What We’re Looking For** * **Positive attitude, responsibility, and eagerness to learn.** * Organizational skills and attention to detail. * Proficiency with office tools (Excel, Word, email). * Desirable (not mandatory): knowledge of English or other languages. * No specific prior experience required—we’ll train you thoroughly. **What We Offer** * **Permanent contract** and comprehensive initial training. * Join a **stable and experienced team**, with an excellent working atmosphere. * **Working Hours:** * Monday–Thursday: 9:30–19:00 (with break from 14:30–16:00). * Friday: Intensive shift from 9:30–15:30. * **Office located in central Madrid**, well-connected by public transport. * You’ll participate in organizing conferences and events featuring some of the country’s top leaders and communicators. * Real opportunities for **professional growth** within the company. **Why You’ll Enjoy Working Here** If you’re excited about joining a team that works with inspiring people and unique events, if precision, order, and doing things well motivate you, and if you value an environment where trust and stability are genuine, **we look forward to welcoming you at Grupo BCC.** Employment Type: Full-time, Permanent Contract Salary: €22\.000.00 per year Language: * English (Desirable) Work Location: On-site employment